The same questions, every day
How many casual leaves are left, when is the payslip out, can I carry forward earned leave. Each answer is in a policy PDF that nobody opens.
Solutions · HR
Write the answer to a policy question once and stop repeating it forty times a month.
HR teams in growing Indian companies answer leave, payroll and policy questions all day, often on WhatsApp, often after hours. An HR copilot answers from your own policies, and anything personal or sensitive goes to a person.
AksharAIHR copilot on TeamsAK
HR copilot on Teams
How many casual leaves do I have left this year?
You have 4 of 8 casual leaves left for 2026. Casual leave does not carry forward to 2027, as per section 3.2 of the Ahmedabad office leave policy.
Can I take 3 days from 22 October?
I have raised a request for 22 to 24 October. Your manager, Kavita Shah, will see it now. You will get a message when she decides.
Leave request LV-0418 sent for approval.
The work today
What slows HR teams down
New joiners wait for answers
A new engineer in Pune joins on Monday and spends the first week asking where forms are, who approves the laptop and which bank account to share.
Policies differ by site and grade
The leave rules for the Ahmedabad plant are not the same as for the Mumbai office. Generic answers cause more confusion than no answer.
Sensitive data sits in chats
Salary details and medical notes get shared on personal WhatsApp groups because there is no better channel. That leaves personal data exposed and the company carrying the risk.
How the work flows
A typical piece of work, stage by stage
- Step 1Employee asksTeams, WhatsApp or portal
- Step 2Identity checkedSite, grade, team
- Step 3Answer from policyWith the clause cited
- Step 4Request raisedLeave, letter, change
- Step 5HR approvesAnything personal or unusual
Agents and templates
What HR teams start with
Agents take on a whole process. Templates are smaller starting points you adapt in the studio.
Where a person approves
The decisions that stay with your team
Anything about pay or deductions
Questions on salary, arrears or deductions are routed to payroll. The copilot can explain the policy but does not discuss an individual's pay.
Exceptions to policy
Extra leave, advance salary or a change in notice period go to the HR manager with the employee's request and the relevant clause attached.
Letters and records
Experience letters, address proofs and record changes are drafted by the copilot and issued only after HR checks them.
Questions
From HR teams
Where do the answers come from?
Only from the policies, handbooks and FAQs you give it, filtered by the employee's site and grade. Each answer names the document and section it used.
Can employees see each other's data?
No. Each employee sees only their own leave balance and records. HR staff see what their role allows, set in the data permissions.
Does it work in Hindi or Gujarati?
Yes, for questions and answers. We test it on the way your staff actually write, including mixed Hindi and English, before launch.
Which HR systems can it read?
Common ones such as Keka, greytHR, Zoho People and Darwinbox through their APIs, or an export your team already produces. We confirm the exact route in the first call.
Other teams
See the work in other teams
See it on your work
Bring one slow, repetitive process. We will show you an agent doing it.
A working session with someone who builds these every week.
Or get a ballpark proposal in two minutesWhat happens next
- Step 1A short call about one process and the systems involved
- Step 2A demo of an agent working on a version of your task
- Step 3A clear view of fit, approvals and what it would take